HXM | 5 tips for effective time management with GeoClock & SAP SuccessFactors

Presented by EPI-USE Labs on the 26th of June 2024 by Jodan Alberts.

EPI-USE Labs, presented the 5 tips for effective time management under the HXM SIG for AFSUG.

They understand that time management is more than just a buzzword—it’s a crucial component of effective team management.

They presented GeoClock, the EPI-USE Labs cloud-based time management solution, can help alleviate some common frustrations and streamline your processes.

The Problem with Traditional Time Management Systems

Many time management systems are clunky and unintuitive, often leaving managers frustrated, especially near the end of payroll periods.

Common issues include:

  • Manual Data Entry: Managers frequently have to edit time after the fact, adding hours or changing schedules.
  • Inaccurate Time Tracking: Employees either have too much access, allowing them to manipulate their hours, or too little, complicating error corrections.
  • Cumbersome Reporting: Generating day-to-day reports can be a tedious process, often involving multiple systems.
  • Legacy Systems Integration: Exporting and importing data between legacy systems and new ones can be time-consuming and prone to errors.

Introducing GeoClock

GeoClock is designed to address these pain points effectively.

Here’s how:

  • Custom Notifications: Both managers and employees receive notifications about important events such as missed clock-outs or approved time changes. This proactive approach helps catch and correct errors early.
  • Automatic Time Type Calculations: Geo Clock simplifies the approval process by automatically calculating different time types based on pre-configured rules, reducing the manual workload.
  • Configurable Rounding and Tolerances: Shift times can be rounded and adjusted based on predefined rules, ensuring consistency and reducing the need for manual corrections.
  • Maximum Scheduling Flexibility:  With features like bulk changes, group assignments, and dynamically created schedules, managing employee schedules becomes much more efficient.
  • Biometric Terminals: Using off-the-shelf tablets, Geo Clock turns any device into a facial recognition terminal, providing a cost-effective and reliable time capture method.

How GeoClock Works

Seamless Integration with SuccessFactors

GeoClock integrates tightly with SAP SuccessFactors, pulling configuration data directly and ensuring both systems are always in sync.

This eliminates the need for reimplementation and simplifies the data flow between your HR and time management systems.

Flexible Scheduling

GeoClock offers a robust scheduling module that supports both duration and clock time schedules. Managers can easily assign, copy, and modify schedules across multiple employees, making it ideal for industries with frequent schedule changes like retail and manufacturing.

Efficient Time Capture

Employees can capture their time via a web application on any modern device or through dedicated biometric tablets. GeoClock supports facial recognition, ensuring secure and accurate time tracking.

Simplified Approvals

The approval process is streamlined with GeoClock’s intuitive interface. Managers can review and approve shifts, with the system automatically flagging any exceptions.

Once approved, shifts are immediately sent to SuccessFactors.

Comprehensive Reporting

GeoClock provides a unified view of schedules and captured times, enabling managers to plan effectively and address issues promptly.

Customisable filters and powerful reporting tools ensure that you have the insights you need at your fingertips.


GeoClock is designed to simplify and enhance your time management processes, reducing manual interventions and ensuring accurate time tracking.

By integrating seamlessly with SuccessFactors and offering flexible, user-friendly features, GeoClock can help you manage your workforce more effectively and efficiently.

For more information on how GeoClock can transform your time management processes, feel free to reach out to EPI-USE Labs.

Let’s make time management work for you.

Demo of GeoClock: https://www.epiuselabs.com/geoclock-demo

Contact Jodan Alberts: jodan@labs.epiuse.com