African SAP User Group Membership Terms and Conditions

1. Corporate Membership

The following information explains the terms and conditions of Corporate Membership. By completing a Corporate Membership application form (as compared to any other membership application form) you are agreeing to become a member of the African  SAP User Group NPC  (AFSUG) for a minimum period of one year and to the following terms and conditions and also to the other terms and conditions (including in particular Privacy) posted on this Site. If you do not wish to become a Corporate Member or agree to such terms then you should not complete the application form.

1.1 We reserve the right to refuse your application for Corporate Membership without giving any reason therefore.

1.2 Corporate Membership is conditional upon you holding at least one SAP license.

1.3 African SAP User Group NPC is an independent company limited by guarantee and is registered in South Africa under Registration Number 2000/008762/08. Once your application to become a Corporate Member has been accepted by us, you will become a member of that company entitling you to receive the benefits of membership posted in this Site and the additional right to receive notice of, attend and vote at general meetings of the company (where applicable).

1.4 Annual membership subscription fees apply for a period of twelve months and can be paid via PO and invoice, via EFT, or directly into our bank account. Unless your primary contact (see section 1.7 below) notifies us by no later than one month before the anniversary of the commencement of your membership in any year of membership, we will be entitled to assume that you wish to remain a member for the following twelve months and we will invoice you accordingly. We will remind you when payment is due, and all subscription fees must be paid within thirty days of the date of invoice.

1.5 You may cancel your membership for the following year by your primary contact (see section 1.8 below) notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. If you wish to terminate your membership at any other time after you have been either invoiced or paid for your membership, you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payment. If we refuse your application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

1.6 When membership is paid for an email will be sent to your primary contact’s (see section 1.7 below) email address with a reference number.

1.7 Upon becoming a Corporate member you will be required to nominate a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence where applicable (such as subscription renewals and notices of general meetings) and who will be authorised to nominate an unlimited number of registered users (being other individuals employed by you or (with our consent) working in your business and authorised by you to have full members access to the Site). You may amend your nomination of primary contact or registered users at any time by notifying us by email or in writing. It is your responsibility to advise us of any change of email or postal address or telephone number of any primary contact and all registered users. If the primary contact or any registered user cease to be employed by you or work in your business you must notify us immediately by email or in writing and make a new nomination (in the case of a Primary Contact).

1.8 There are two different categories of AFSUG memberships –Customer membership and Partner membership and the specific terms applicable to each category are as specified in this section 1.8:

Customer and Partner membership entitles you to:

1.8.1  Unlimited number of registered users (see section 1.8. above for details).

1.8.2  Access to the members-only sections of this Site.

1.8.3  Receive newsletters and where invited participate in our collaboration platform or forums.

1.8.4  Send unlimited numbers of delegates to the biannual African SAP User Group, SAPHILA conference at members’ reduced rates.

1.8.5  Participate in opportunities to influence SAP product development.

1.8.6  Your attention is drawn to the other terms and conditions posted on this Site that apply to Corporate membership (including in particular Privacy).

1.8.7 You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space

1.8.8  If you (including the primary contact and any registered user) shall fail to comply with any of the terms and conditions relating to membership or the other terms and conditions posted on this Site, we may in our discretion revoke your membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

1.8.9  Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

2. Individual (including Individual, Consultant and In Transition) Membership

2.1 The following information explains the terms and conditions of an Individual membership, which is aimed only at:

2.2  An individual who was formerly a primary contact or registered user of a corporate member but who may be in transition (or between employers);

2.3  An individual who is self-employed as a consultant (in a small company with only you (plus support/administrative staff) as an employee or as a sole trader) to provide services in respect of SAP products; or

2.4 An individual who is employed by a company that holds at least one licence from SAP but which employer is not a corporate member.

2.5 As an Individual member, you will personally be entitled to the benefits of that membership but will not be entitled to appoint any registered user or permit any other person to access these benefits. By completing an individual membership application form (as compared to a corporate membership application form) you are agreeing to become an Individual member of the African SAP User Group NC for twelve months and to the following terms and conditions and also to the other terms and conditions (including in particular Privacy) posted on this Site. If you do not wish to become an Individual member or agree to such terms, then you should not complete the application form. As an Individual member, you will not be entitled to receive notice of or attend or vote at general meetings of the company.

2.6 We reserve the right to refuse your application for Individual membership without giving any reason therefore.

• Individual membership is conditional upon you not being employed by SAP or an SAP licensed customer or an SAP consultant (other than as outlined in 2.1 above).

• If you cease to meet any of the conditions for Individual membership, you must notify us immediately and your eligibility to be an Individual member will automatically cease.

• Annual Individual membership subscription fees apply for a period of twelve months and can be via transfer directly into our bank account. Unlike other memberships, Individual memberships are confirmed for only 12 months and automatically expire thereafter unless we agree otherwise (and subject to you continuing to fill the criteria for membership). We will remind you when payment is due, and all subscription fees must be paid within thirty days of the date of invoice.

• You may cancel your Individual membership at any time by notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. However, once you have either been invoiced or paid for your membership you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payments. If we refuse your application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

• Individual membership entitles you to:

• Access to the members-only sections of this Site.
• Receive newsletters.
• Attend any AFSUG Conference at members’ reduced rates.
• Participate in opportunities to influence SAP product development.
  • You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such space.

• Your attention is drawn to the other terms and conditions posted on this Site that also apply to Individual membership(including in particular Privacy). If you shall fail to comply with any of the terms and conditions relating to membership or the other terms and conditions posted on this Site, we may in our discretion revoke your Individual membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.
• Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

3. Affiliate Membership 
4. By completing an Affiliate membership application form (as compared to any other membership application form) you are agreeing to become a member of AFSUG for a minimum period of twelve months and to the following terms and conditions and also to the other terms and conditions (including in particular Privacy) posted on this Site. If you do not wish to become a member or agree to such terms then you should not complete the application form.

• We reserve the right to refuse your application for or cancel your Affiliate membership without giving any reason therefore.

• As an Affiliate member, you will not be entitled to receive notice of or attend or vote at general meetings of the company.

• We reserve the right to refuse your application for Affiliate membership without giving any reason therefor.

• If you cease to meet any of the conditions for Affiliate membership, you must notify us immediately and your eligibility to be an Affiliate member will automatically cease.

• Annual Affiliate membership subscription fees apply for a period of twelve months and can currently only be paid via transfer directly into our bank account. Unless you notify us by no later than one month before the anniversary of the commencement of your membership in any year of membership, we will be entitled to assume that you wish to remain a member for the following twelve months and we will invoice you accordingly. We will remind you when payment is due and all subscription fees must be paid within thirty days of the date of invoice.

• You may cancel your membership for the following year by your primary contact (see section 3.8 below) notifying us in writing or by email no later than one month before the anniversary of the commencement of your membership in any year. If you wish to terminate your membership at any other time after you have been either invoiced or paid for your membership, you will not be entitled to a refund for that year’s subscription for any reason and you will remain liable for any outstanding payment. If we refuse you application to become a member for any reason, we will notify you that your membership has been refused by email or telephone or in writing and we will refund only the amount paid by you. Refunds will be made using the same method as used to pay for the booking. It is your responsibility to advise us of any change of your email or postal address or telephone number and, if you fail to do so and we are unable to contact you, you will not receive any refund.

• Upon becoming an Affiliate member, you will be required to nominate a primary contact who will be one individual employed by you or working in your business to whom we shall address all notices or correspondence where applicable (such as subscription renewals and notices of general meetings). You may amend your nomination of primary contact or registered users at any time by notifying us by email or in writing. It is your responsibility to advise us of any change of email or postal address or telephone number of any primary contact. If the primary contact ceases to be employed by you or work in your business you must notify us immediately by email or in writing as soon as possible but in any event within 60 days and make a new nomination.

• You are not permitted to distribute or display promotional or other literature or materials or sell or promote your services at any Event without our prior consent unless you have booked and paid for exhibition, sponsorship or demonstration space at that Event. Please contact us by email or in writing for details of the terms that apply and how to book such opportunities. You are responsible for the accuracy and content of all of its display promotional or other literature or materials presented at any Event and will indemnify us against any claim made against us, to include cost, damage or liability incurred or arising out of the presentation of any of the said materials or literature.

• If you fail to comply with any of the terms and conditions relating to Affiliate membership or the other terms and conditions posted on this Site, we may in our discretion revoke your Affiliate membership by notice in writing or by email with immediate effect and you will not be entitled to a refund for that year’s subscription.

• Any changes to the terms and conditions of membership or the other terms and conditions will be posted on this Site.

• The right to admission to any Event is jointly reserved by us and the host for any Event; health and safety, environmental and security concerns will be taken into account and reasonable conditions may be imposed upon your admittance, which if you are unwilling to accept will mean that you will not be admitted to the Event and in such circumstances no refund will be given.